Meetings:
The HAP subcommittee committee will meet twice monthly. The subcommittee will meet in a virtual meeting platform, in-person meetings may be an option in the future. The primary meeting will be on the first Tuesday, following the monthly FTC meeting. The secondary meeting will be on the third Wednesday, as needed. If there are no meeting topics to discuss, no meeting will be held. An effort will be made to announce all HAP subcommittee topics to the FTC and technical representatives 7 days before the subcommittee meeting. Meetings will occur at key decision points to develop and review program guidance documents, review project proposals, and make funding recommendations. Additional meetings will be scheduled as needed.
Recommended documentation:
Summary notes for each subcommittee meeting will be prepared and made available to FTC members. The notes will include a summary of major discussion points, decisions discussed, alternatives considered, summary of progress on milestones, and next steps.
Subcommittee recommendations for FTC decisions will be formatted as a decision document and may be accompanied by a briefing memo and/or formal presentation. Decision documents will be prepared by the subcommittee and submitted to the FTC consistent with FTC protocols. Drafts of final decision documents will be distributed to the FTC one week in advance of FTC meetings as needed to support decision making for the HAP elements of the CRR program. The HAP subcommittee strives for consensus decision making and will include in any recommendation to the FTC whether consensus was reached among core members; if consensus is not reached all perspectives will be provided to the FTC.